Harmony Health Foundation – Website Privacy Policy
Last Updated: September 30, 2025
Harmony Health Foundation (“Harmony Health,” “we,” “us,” or “our”) respects your privacy. This Website Privacy Policy explains how we collect, use, disclose, and safeguard information when you visit harmonyhealthfoundation.org (the “Site”). It applies only to information collected through the Site and does not govern offline activities, research programs, clinical services, or other activities covered by separate notices.
No PHI on this Site. The Site is not intended for submitting protected health information (PHI). Please don’t include medical or sensitive personal information in Site forms or emails. If we offer patient portals or research enrollment tools, those will have separate privacy notices.
1) Key Terms
Personal Information (PI): Information that identifies, relates to, or could reasonably be linked with a specific person (e.g., name, email, phone, donation contact details, IP address).
Non-Personal Information: De-identified, aggregated, or otherwise anonymized data that doesn’t identify you.
2) Information We Collect
a) Information you provide
Contact details (name, email, phone, organization) when you submit forms, sign up for newsletters, RSVP/register for events, or contact us.
Donation information (amount, date, donor contact for receipts/acknowledgments). Payment card data is collected and processed by our payment processor; we do not store full payment card numbers.
Any content you include in messages or free-text fields.
b) Information collected automatically
When you use the Site, we and our service providers may collect:
Device/usage data: IP address, browser type/version, operating system, pages viewed, links clicked, referring/exit pages, timestamps, and general location inferred from IP.
Cookies and similar technologies: Cookies, pixels, tags used for essential Site functions, performance measurement, and basic analytics. You can control cookies via your browser; disabling them may impact Site functionality.
c) Information from third parties
We may receive limited information from service providers (e.g., analytics, email, event, and donation platforms) to operate the Site and understand usage.
3) How We Use Information
We use information to:
Operate, secure, maintain, and improve the Site and user experience;
Respond to inquiries and provide requested information;
Manage newsletters, event registrations, and donor communications;
Process, receipt, and acknowledge donations;
Perform basic analytics and measure outreach effectiveness;
Detect, prevent, and address security, fraud, or technical issues; and
Comply with applicable laws, regulations, and legal processes.
We may use aggregated or de-identified data for reporting, research, and improvement. We do not sell personal information.
4) How We Share Information
We may disclose information to:
Service providers (hosting, security, analytics, email delivery, event/donation platforms, IT support) under agreements limiting use to our instructions;
Affiliates or successors in the event of a reorganization or similar transaction;
Legal/safety recipients if required by law or to protect rights, property, or safety.
We do not sell personal information and do not share it for cross-context behavioral advertising.
5) Donations & Payment Processing
Online donations are processed by third-party processors. We receive limited donor contact/transaction metadata for acknowledgments and records, but not full payment card details. Review the processor’s terms and privacy policy when donating.
6) Cookies, Analytics & “Do Not Track”
We use essential and performance cookies and basic analytics (e.g., page views, referrers) to operate and improve the Site.
You can manage cookies through your browser settings.
Some browsers send “Do Not Track” (DNT) signals. The Site doesn’t respond to DNT, but you can restrict cookies as noted above.
7) Email Communications
If you subscribe, we send occasional updates. You can unsubscribe anytime using the link in our emails or by contacting privacypolicy@harmonyhealthfoundation.org.
8) Children’s Privacy
The Site isn’t directed to children under 13, and we don’t knowingly collect PI from children under 13. If you believe a child under 13 provided information via the Site, contact us and we’ll delete it.
9) Data Security
We use reasonable administrative, technical, and physical safeguards designed to protect information collected through the Site. No method of transmission or storage is completely secure.
10) Data Retention
We retain PI for as long as necessary to fulfill the purposes described here, comply with legal obligations, maintain records (e.g., donation records), and resolve disputes. De-identified/aggregated data may be retained indefinitely.
11) Your Choices & Requests
Cookies: Manage via your browser settings.
Marketing emails: Unsubscribe via in-email link or contact us.
Access/Update/Delete (where applicable): Contact privacypolicy@harmonyhealthfoundation.org with “Privacy Request” in the subject and provide sufficient details to verify your identity and locate your records.
12) State-Specific Notices (U.S.)
Nonprofit note: Many state privacy laws exclude nonprofits or apply only above certain thresholds. If not legally required, we may voluntarily honor certain requests as a best practice.
California “Shine the Light”: We don’t share personal information with third parties for their direct marketing.
CCPA/CPRA, Colorado, Connecticut, Virginia, Utah (if applicable): You may have rights to access, correct, delete, and opt-out of certain uses (e.g., targeted advertising or sale — neither of which we engage in). Submit requests to privacypolicy@harmonyhealthfoundation.org; we’ll verify and respond consistent with applicable law. You may use an authorized agent where permitted.
Nevada: We don’t sell covered information as defined by Nevada law.
If we are exempt or a request isn’t legally required, we may still address reasonable requests at our discretion.
13) Third-Party Links & Embedded Content
The Site may link to third-party sites or include embedded content (e.g., donation widgets, videos). We aren’t responsible for their content or privacy practices. Review their privacy policies before providing information.
14) Geographic Scope; International Visitors
This Site is intended for use in the United States. If you access it from outside the U.S., you understand your information may be transferred to, stored in, and processed in the United States, where laws may differ from those in your country.
15) Accessibility
If you need this policy in an alternative format or have accessibility feedback, contact privacypolicy@harmonyhealthfoundation.org.
16) Changes to This Policy
We may update this policy from time to time. The “Last Updated” date shows the latest revision. Material changes will be posted on this page; continued use of the Site after changes means you accept the updated policy.
17) Contact Us
Harmony Health Foundation
Email: privacypolicy@harmonyhealthfoundation.org